All Ministry Positions- All ministry volunteers should report to the Information Desk when they arrive. They sign in on the volunteer ministry register for their assigned position and put a name tag on. This will allow the ministry coordinators to see at a glance if they have any no-show positions to cover for. (The volunteer sign-in is a new program.)
Lead Greeter- The lead greeter will serve as a coordinator for the greeters and ushers on his assigned Sunday. He/she arrives by 8:30 for first service and stays to coordinate for the second service volunteers. He should be able to leave by 10:45 am if not greeting for the second service. The lead greeter makes sure that everyone has signed in at the information desk, put on a name tag, and that all the positions are covered. This may mean asking someone to step in for a volunteer who didn’t show up. The plan is to have enough lead greeters so that each one serves as lead just one Sunday per quarter.
Sidewalk Greeters- They greet visitors as they come from the parking areas, offering a handshake and the shelter of an umbrella in inclement weather. They open car doors for those being dropped off at the door. They give assistance to the elderly, or handicapped, and assist people across icy walks. They may carry bags, books, or help mothers with children and diaper bags. They need to be in position about 20 to 25 minutes before the service and stay until about 5 minutes after the service starts.
Door Greeters- They welcome people into the church, opening the door for them when possible, shaking each hand, and wishing them a good morning. If there are small children, they may point out that we offer the services of the nurseries. Get the attention of a roving greeter to walk with them to a needed service or facility. Let them know that the Information Center is there to answer questions. They need to be in position about 20 to 25 minutes before the service and stay until about 5 minutes after the service starts.
Roving Greeters- They “roam” the narthex areas. If scheduled for first service, be there by 8:45 am and stay till 10:30. If assigned to the 11:00 am service, be ready to greet by 10:30 and stay till 15 minutes after the service gets out. They are there to seek out new faces. They should be attentive to the needs of the door greeters, who may direct visitors to them for help. In general, they offer greetings to everyone, answer questions, and take people to needed facilities.
Ushers- They are also greeters. They should be at their assigned door to the sanctuary twenty to twenty-five minutes before the service and remain there until ten minutes after the service starts. The doors should be closed while the Praise Team is practicing, open them as soon as they stop singing, then close the doors again when the service starts. They greet each person as they hand them a bulletin. They open the door for people when it is closed. They don’t necessarily need to usher people to their seats, but it is a courtesy to offer to do so after the service starts, or when the sanctuary is especially crowded.
Library- Attendants open the library as soon as the first service is over, and stay till the 2nd service is ready to start. The books in the return bin in the hallway are collected. There are two attendants. One person does library material check-ins and check-outs on the library computer program. The other person shelves returned materials. New people will work with experienced attendants to learn the computer program and the shelving system.
Coffee- If scheduled for the 9am service, arrive by 8:15am to get the coffee carts filled before people start arriving. The carts need to be checked frequently as they empty quickly before the service begins. Make up trays of cookies for after the 1st service, and restock them for 2nd service. Making coffee is just a matter of opening pre-measured packs and clicking the “Brew” button. Instructions for everything are on the kitchen wall. Servers for the 11:00am service should arrive by 10:30 to help prepare for the next service. At the end of the second service, the servers restock the paper goods on the carts, clean up the refreshment areas and carts, wash the coffee pots, and stock the refrigerator with additional apple juice so that it’s cold for the next week.
Infant/Toddler Nursery- Nursery attendants are asked to arrive 20 minutes prior to the service. Duties include signing children in, caring for them in a loving and safe manner, notifying parents of any emergencies, and changing diapers/potty-training when needed. There is also 5-10 minutes of clean-up required after children leave. Background checks must be completed before volunteers are scheduled.
Information Desk- Attendants are asked to arrive 20 minutes prior to the start of the service and remain at the Information Center until the end of the first song. They return to the Information Center during the last song of the service and remain until the narthex is almost empty of people. Unless otherwise requested, volunteers are scheduled for one service. Our goal is to provide information about the church in a warm and friendly manner. Many people requesting information are first time visitors to our church and we want to make sure they feel welcome.
PromiseTowne- Teachers are needed for one service every Sunday to teach this preschool age group. Lessons are completely planned and prepared by the Children’s Director. All materials and supplies for each lesson are gathered and put in the classroom prior to the service. Copies of the lesson plans are given to the teachers prior to the week of teaching so they may review lessons ahead of time. The lessons consist of a Bible story, memory verse activity, game and craft related to that week’s topic. Background checks must be completed before volunteers are scheduled.
Promise Land- Teachers are needed for one service every Sunday to teach this elementary age group. Lessons are completely planned and prepared by the Children’s Director. All materials and supplies for each lesson are gathered and put in the classroom prior to the service. Copies of the lesson plans are given to the teachers prior to the week of teaching so they may review lessons ahead of time. The lessons consist of a Bible story, memory verse activity, game and craft related to that week’s topic. Background checks must be completed before volunteers are scheduled.
Technology, Video Recording- The camera person video records the services. Training is needed and provided for this. The position also entails making DVD and CD copies of the services, which is done immediately after the service. They are labeled and delivered to designated places. Arrival time is 8:45am, and the volunteer would be done by 12:15pm.
Technology, Audio Recording- The Audio person mixes the sound that is recorded on the DVD and CD. Training is needed and provided for this. Having a good ear for music mixing is a help. The Audio person needs to be there by 8:45 on Sunday mornings and records both services.
Technology, Sound Board- The Sound person runs the sound board during both services on Sunday. Training is provided and needed for this. Having a good ear for music mixing is a help. The volunteer needs to arrive by 8:00 a.m. on Sunday for the morning rehearsal for the Praise Team. Janet assists with the sound during the singing in the services. The sound person is done at the end of the second service after shutting down the sound system.
Technology, PowerPoint- The volunteer should arrive by 8:00 am to run through the slides with the Praise Team, and stays for both services. The volunteer runs the PowerPoint slide presentations, and plays any DVD or clips from the internet needed during the services. Training is needed and provided. They are finished at the end of the second service after shutting down the computer, projectors and TV monitor.
Praise & Worship, Vocal- Singers are auditioned to sing on the praise team. Reading music is a help, but not a requirement. Singers are scheduled according to their availability and the needed voicing. Rehearsals are on Wednesday night from 7:00 to 9:00 and Sunday morning at 8:00. Singers sing for both services the Sundays they are scheduled. Those interested are encouraged to visit to watch a rehearsal on Wednesday nights.
Praise & Worship, Instrumental- Instrumentalists are auditioned to play on the praise team. Keyboard players need to be able to read music and guitarists need to be able to read chord charts. Drummers need to have previous experience playing in an ensemble. Rehearsals are on Wednesday night from 7:00 to 9:00 and Sunday morning at 8:00. They play for both services.